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Scope

This procedure forms part of ŷ������’s Line of Duty Death Policy (the “Policy”). Its purpose is to provide clear direction on proper notification and action when there is a LODD in Canada. Terms not otherwise defined in this procedure are as defined in the Policy.

Procedures for Communicating a LODD

Responsibility for ensuring proper communication for a LODD in accordance with this procedure resides with the Vice-President, Brand, Communications & Engagement (“VPBCE”) or their designate.

Confirming LODD

• The VPBCE or their designate will confirm a Canadian LODD from the agency of jurisdiction, or other reputable source, before any further action is taken. Media reports will not be the foundation to begin communication.
• With official confirmation, the VPBCE or their designate will send a request to the Facilities Service Desk to lower flags to half-mast, as per ŷ������’s Policy 2602 Flag Display.

Communicating LODD

• The VPBCE or their designate will prepare email notification to employees on behalf of the President for the reason for lowering the flag to half-mast and referral to support services, as required.
• The VPBCE or their designate will consult with ŷ������’s People & Culture department to determine if reference to available employee supports should be included (recommended).
• The VPBCE or their designate will share the LODD on social media channels. Social media content will include:
  • Reference to LODD and lowering of flags;
  • Honoree’s name, rank/title, agency, and location;
  • Link(s) to any official announcement(s) and/or memorial information (when available); and
  • ŷ������ condolences.
• For BC LODD, the VPBCE or their designate will also draft a letter of condolence for the President to send to the agency of jurisdiction.

Related Policies and Procedures

• 2601 Line of Duty Death Policy
• 2602 Flag Display Policy